Job summary An exciting opportunity to join the Surgical Services Senior Nursing Team as Personal Assistant (PA) for the Nurse Director and Deputy Nurse Director within Surgical Services.You should have excellent communication, organisation and administrative skills.
The successful candidate will join a team of Care Group PAs supporting the Senior Management team in their day to day duties.The core purpose of the role is to provide administrative support to the Nurse Director and the Deputy Nurse Director.
Main duties of the job Provide a comprehensive administrative and secretarial service to the Nurse Director and Deputy Nurse Director.
Be the first point of contact for the Nurse Director.
Respond effectively, politely and promptly to all enquiries, displaying excellent communication and interpersonal skills.
Take the initiative in providing appropriate responses to enquiries, filtering and redirecting them as appropriate.
Manage the personal requirements of the Nurse Director and Deputy Nurse Director and all functions led from that office.
Prioritise and manage own workload in line with team priorities.
Produce consistently high standard of correspondence.
Manage the diaries and e-mail inboxes of the Nurse Director and Deputy Nurse Director, highlighting key issues in a timely manner.
Reply direct to correspondence or telephone calls as appropriate or draft correspondence on other matters.
Please ensure that you document on your application that you have 5 GSCEs or equivalent.
About us You will be working for an organisation which values and respects all of its staff and the community it serves.
The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff.
This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post.When completing your application please ensure that you clearly demonstrate how you meet the criteria in the person specifications.
Person Specification Qualifications Essential 5 GCSEs at grade C/Level 4 (or equivalent qualification or experience) including English Language at Grade C/Level 4 or above RSA/OCR stage III typewriting or word processing qualification (or equivalent qualification or experience) ECDL or equivalent qualification or experience Desirable Secretarial qualification NVQ II administration NVQ II Information Technology Experience Essential Extensive relevant secretarial experience including the ability to maintain high secretarial output Experience of support senior managers Fast, accurate audio and copy typing Experience of database and spreadsheet management Diary management (electronic and paper versions) Taking, producing and circulating minutes Maintaining filing systems Desirable Experience of supervising staff Experience of working within an acute care setting Experience of working within Surgical Services Experience of working within the NHS.
Special Skills/Aptitudes Essential Good communications skills (written and verbal) Good organisational skills Effective team-working skills Proactivity Ability to prioritise own workload and that of staff below Good and proven knowledge of secretarial and administrative procedures Good attention to detail Good numeracy skills Ability to work as part of a multi-disciplinary skills Flexible to meet the needs of the service Other Factors Essential Understanding of issues surrounding patient confidentiality Desirable Knowledge of health service Knowledge of Surgical Services