Taylor Herrick Recruitment are working with a tight-knit, vibrant and dynamic team that provides development packages to a variety of clients within the housing and retail sectors.
They aim to provide a good experience for all their clients, building contractor and consultant partners to ensure that they are the developer of choice for them to work with.
They are passionate about the company and rise to any challenge.
As the Executive PA to the directors, you will be a vital part of the team, bringing organisation, energy and enthusiasm to a job that is both challenging and rewarding.
This will be a demanding and fast paced role for an experienced PA who has high standards and is used to a varied workload.
The successful candidate will need the ability to prioritise and remain focused under pressure; have flexibility, adaptability and change responsiveness in an atmosphere of constantly shifting priorities.
Purpose
To provide all-round administrative and organisational support to the directors, organising and efficiently managing the Directors' diaries and day to day workload.
Executive Assistant Duties
· Reading, monitoring and responding to the directors' email, as requested
· Answering calls and handling queries
· Preparing correspondence on the directors' behalf
· Organising office functions/meetings
· Ensuring internal and external projects are tracked and managed within deadlines
· Commissioning work on the directors' behalf
· Compiling financial information and chasing payments where appropriate
· Sourcing any items required by the directors and negotiating prices
· Liaising with managers, staff and clients
· Liaising with suppliers utilities and site contractors
· Attending meetings, sometimes as the directors' representative and writing minutes
· Managing the directors' electronic diaries
· Planning, organising and managing events and meetings, for the directors
· Conducting research on the internet
· Writing reports, executive summaries and any necessary documents
· Preparing presentations and papers for meetings
· Managing and reviewing filing and office systems,
· Typing documents
· Understanding and use of excel spreadsheets
· Being a confidante and handling sensitive information confidentially
· Looking at creative ways to support the business and the directors
The list of duties is not exhaustive and flexibility is required, in terms of what the Executive Assistant may be required to undertake, in order to deliver rounded support to the directors.
· Diary is managed and organised accurately and in the limitations of the directors' availability
· All tasks are completed efficiently and in unison with the needs of the directors
· Proactively preparing for directors' appointments and anticipating needs through an established relationship with the directors and the needs of the business
Values
Results Focused: As an experienced Executive Assistant who pays close attention to detail, who is organised, forward plans and thrives on meeting deadlines, you will ensure daily tasks are carried out efficiently and effectively
Professional: You deliver operational excellence and are professional in dealing with both internal and external customers
Resourceful: With your confident, outgoing nature, you are eager to go above and beyond.
As a quick learner, who has a great work ethic, you just get stuck into the job; thinking laterally about the task in hand and building relationships with other team members
Passionate: With the ambition to thrive and succeed, even under challenging conditions, you will bring enthusiasm and motivation to the job.
Loyalty: You are flexible and adaptable, with strong multi-tasking skills and demonstrate loyalty and confidentiality in everything you do.
Ambitious: You naturally challenge ideas, have a positive, logical and proactive demeanour and produce results in a timely manner.
You make great things happen
Continual Development: You are continually learning and improving.
Its second nature for you to maintain up to date knowledge and to share knowledge and experience with others.
Offering a competitive salary (c£27,000 - £35,000), to apply for this Executive Assistant job, please send your CV to or call 07795 547888.
Taylor Herrick Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
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