Job Summary : We are seeking a highly organised and detail-oriented Administrative Assistant to support our care recruitment company.
The ideal candidate will assist with daily administrative operations, facilitate communication, and provide support to the recruitment team to ensure a smooth and efficient workflow.
Key Responsibilities : Administrative Support : Handle phone calls, emails, and other correspondence promptly and professionally.
Schedule and coordinate meetings, interviews, and appointments.
Prepare and maintain files, records, and documentation in an organised manner.
Manage office supplies and order new materials as needed.
Recruitment Support : Assist in posting job advertisements on various job boards and the company website.
Screen CVs and applications, and schedule interviews for recruiters.
Maintain and update the candidate database and recruitment tracking systems.
Communicate with candidates to provide updates on their application status.
HR and Compliance : Assist with onboarding new employees, including preparing offer letters and conducting reference checks.
Ensure all employee records are up to date and comply with legal and company requirements.
Help coordinate training sessions and maintain training records.
Assist in the preparation of HR reports and documents.
Customer Service : Greet and assist visitors, candidates, and clients in a friendly and professional manner.
Address inquiries and provide information about the recruitment process and job openings.
Foster positive relationships with candidates, clients, and staff.
General Office Duties : Assist with organising company events, meetings, and workshops.
Perform data entry, photocopying, scanning, and filing tasks.
Support other administrative tasks and special projects as needed.
Qualifications : GCSEs or equivalent; additional qualifications in Office Administration or a related field are a plus.
Proven experience as an administrative assistant or in a similar role.
Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
Excellent communication and interpersonal skills.
Strong organisational and time-management abilities.
Attention to detail and problem-solving skills.
Ability to work independently and as part of a team.
Experience in the recruitment or healthcare industry is an advantage.
Work Environment : Office setting with a collaborative and supportive team environment.
Occasional travel may be required for company events or training sessions.
Application Process : Please apply online. Equal Opportunity Employer : Keyworker Staff Supply is an equal opportunity employer and values diversity.
All employment decisions are made based on qualifications, merit, and business needs.