Apple Recruitment are recruiting for Office Supervisor (Band 4)on behalf of our client, Northern Ireland Housing Executive (NIHE) work on a temporary basis in the Belfastarea.
Main duties and responsibilities: Key Responsibilities Providing general secretarial support to the solicitors as and when required and work collaboratively with other staff in the administrative team, providing support and cover as required, to ensure a flexible and responsive secretarial and clerical service for the Legal Services team.
Ensuring that relevant records within the Legal Services department are up to date.
To assist with the financial management and regulatory requirements of the office, including the attainment and maintenance of ISO 9001.
Organising people, information and other resources to ensure that all administration processes within the Legal Services department work effectively.
Legal Services administration team duties Using a range of office software, including email, spreadsheets and databases to ensure the efficient running of the office.
Assisting with business planning within Legal Services Managing online and paper filing systems Developing and implementing new administrative systems, such as record management Ensuring that office equipment is maintained.
Recording and monitoring office expenditure to assist in the setting of Legal Services annual budget (including preparing, collating and analysing relevant data) and reporting on same to Head of Legal Services Organising the office layout and maintaining supplies of stationery and equipment Supervising the condition of the office and arranging for necessary repairs, including ensuring telephones, printers, computers, faxes, copiers and other office machinery are well maintained and appropriate for the needs of the office Maintaining the office library (manual and electronic) and ensuring all solicitors have access to relevant publications in a cost effective manner.
If you wish to apply or would like more information, please email your CV in Microsoft word format toDaniel Finlayby clicking on the link below by Friday 29th November 2024.
You must also include a bullet pointed synopsis at the top of your CV demonstrating how exactly you meet the Essential Criteria below: Possess a BTEC HNC (Level 4) or equivalent level qualification.
Possess 2 years relevant general administrative experience.
Can demonstrate experience in each of the following areas: a.The creation and maintenance of electronic databases using Microsoft packages including Word and Excel b.Effective use and updating of electronic information management systems (such as Meridio, Housing Management System (HMS) etc) c.Collating and analysing information and preparing reports d.Dealing with requests for information or enquiries from both internal and/or external parties Can demonstrate: Excellent planning and organisational skills.
Ability to work accurately under pressure of multiple deadlines.
Strong customer orientation and interpersonal skills.
Excellent attention to detail.
A willingness to learn new skills Desirable Criteria: Can demonstrate experience of: Organising meetings Recording notes or minutes of meetings Further Details: Hourly Rate: £12.86 Hours: 37 hours pw, Mon-Fri, 9am-5pm Duration: 3 months (with possibility of extension) If you wish to apply or would like more information, please email your CV in Microsoft word format toDaniel Finlayby clicking on the link below by Friday 29th November 2024.
Applicants must ensure their CV is accurate and up to date.
The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
Please note only applicants that match this criteria can be considered for the role.
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy.
Apple Recruitment Services is an Equal Opportunities Employer.