Job summary We are a 28 bedded unit with a multi-disciplinary team working to assess, treat and discharge patientsWe are looking for a pleasant and caring Matron's Admin Assistant to join our efficient and professional team at the Conquest Hospital.
The team on the ward is both friendly and supportive, with a strong commitment to providing a high standard of care.
This Administration role also provides apprenticeship opportunities with development.
For all applicants (working 18 hours per week or more) we can offer an apprenticeship programme to support them to undertake an NVQ in business Administration at NVQ Level 2 or Level 3.
This programme will take 13 months to complete and must be commenced within 3 months of the start date for the post.
The successful applicant will be responsible for arranging meetings, taking notes, support in the use of Health-roster and the recruitment electronic system, in addition to booking mandatory training and providing full administrative service to the Matron.
We are looking for a well organised and motivated person, with a can do attitude and excellent interpersonal skills, to provide high quality administrative support.
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If you are looking to work in a busy proactive environment, and wanting a change of direction, where you will be supported and encouraged to develop, both personally and professionally then please apply to Matron Ruth Chhetri on 0300 131 5086 Main duties of the job Responsible for arranging meetings, taking notes, support in the use of Health-roster and the recruitment electronic system, in addition to booking mandatory training and providing full administrative service to the Matron.
If you have an ability to work calmly under pressure and feel you meet the following requirements:- A good communicator and enjoy meeting people.
Posses a polite and caring manner Have a good sense of humour Able to prioritise own workload Be you are computer literate and competent with the use of Microsoft Office.
Then this may be the job for you.
About us We are proud to provide 'Outstanding' care and be a great place to workWe provide safe, compassionate and high quality care to half a million people living or visiting East Sussex.
We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex.
Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective.
The Conquest Hospital and our Community Services are rated 'Outstanding'.
Eastbourne DGH rated 'Good'.In 2020, the Trust launched its ambitious 'Building for our Future' programme.
This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.
Job description Job responsibilities Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person Specification Experience Essential Evidence of previous admin or secretarial experience in a busy environment.
Record keeping and filing systems Prioritisation of workload Desirable Previous NHS administration experience Use of computerised record systems Skills Essential Good written and verbal communication skills Good word / text processing skills Desirable Familiarity with medical / technical / other relevant terminology Customer service skills Qualifications Essential Good general education - Evidence of good numeracy and literacy Typing / text processing/ data entry skills to RSAII or equivalent OR Administration NVQ2 or equivalent skills.
Desirable GCSE level A-C including English and Maths ECDL or other recognised IT qualification