This is a hybrid working role: Key Responsibilities: Project Coordination: Support the planning, scheduling, and monitoring of IT project activities, ensuring key milestones are met.
Assist in preparing project documentation, status reports, and meeting minutes.
Monitor project progress, flagging risks or delays to the project manager.
Coordinate meetings, track action items, and follow up on deliverables with team members.
Data Analysis: Use strong analytical skills to interpret project data, identify trends, and provide actionable insights.
Prepare detailed reports and dashboards to support decision-making and project tracking.
Consolidate data from various sources to generate accurate and timely reports.
Support data validation processes to ensure accuracy and completeness of project-related data.
Mailbox Management: Manage multiple Outlook mailboxes effectively, prioritizing and responding to emails in a timely manner.
Organize and maintain structured email folders to ensure quick and efficient access to critical project communications.
Escalate urgent or critical issues to the appropriate team members for resolution.
Administrative Support: Maintain accurate and up-to-date project records, schedules, and task trackers.
Coordinate with internal and external stakeholders to facilitate seamless project communication and delivery.
Assist in managing project budgets and invoices, if applicable.
Ensure compliance with organizational policies and procedures.
Skills and Experience: Essential: Strong data analytical skills with experience in tools such as Excel, Power BI, or other reporting software.
Proficient in managing Outlook mailboxes, with the ability to prioritize and organize high volumes of correspondence.
Exceptional organizational skills and attention to detail.
Proven experience in coordinating IT projects or similar roles in a fast-paced environment.
Excellent written and verbal communication skills, with the ability to convey complex information clearly.
Knowledge of project management tools (e.g., Microsoft Project, JIRA, or Trello).
Ability to manage multiple tasks, prioritize workload, and meet tight deadlines.
Desirable: Experience in IT-related projects such as software rollouts, infrastructure upgrades, or system integrations.
Basic knowledge of data governance and IT compliance standards.
Certification in project management methodologies (e.g., PRINCE2 Foundation, Agile, or equivalent).
Familiarity with SharePoint, Teams, or other collaboration tools.
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