Finance and Business Assistant £28,000 Oundle Coulter Elite Resourcing are currently looking for Business and Finance Assistant to work with one of their well-established and very successful clients.
Principle Responsibilities for Finance and Business Assistant: 1.
Duties and Responsibilities Financial: Enter purchase invoice data onto computer system (all entities) and transfer to Sage.
Record daily exchange rates into Access (daily) and Sage (monthly).
Prepare and process supplier payment runs in Sage and online banking for approval by the CFO.
Import daily sales ledger invoices from Access to Sage.
Upload Sales ledger invoices, where necessary to customer portals.
Manage the credit control (debt collection) process as per policy and report bi-weekly.
Monitor the companiea bank accounts online – enter payments received onto our Sage accounting system; prepare account transfers in line with instructions from the Financial Controller.
Prepare and process agent commissions payments, ensuring they are duly authorised.
Administration of company credit cards and employee expenses (oversee Co. credit card limits and ensure capacity availability).
Track monthly, any Term Loan balance (and repayments / interest).
Support the annual audit preparing information and responding to queries as required.
Preparation of key 'Scope 1-2-3' measurements on a yearly basis (aiming to improve accuracy).
Be responsible for company petty cash in a variety of currencies.
Assist FC and MA where required in preparation of monthly management accounts.
General Business: Whenever possible be the first point of contact for incoming phone calls and transfer them to the correct person in a welcoming and professional manner.
Open and distribute incoming mail and arrange for outgoing mail to be posted.
Control (monitor and arrange replenishment of) company stationery supplies.
Control (monitor and arrange replenishment of) kitchen supplies.
2.
Deputise in the absence of key staff: The jobholder shall partly deputise for the Management Accountant in their absence (& FC in the absence of MA).
Specifically, support the production of monthly management accounts for Australian entity & NA Corporation entity (in a timely and accurate manner) including necessary controls, esp.
monthly balance sheet reconciliations e.g.
proof of transfer pricing cross charges and accruals/prepayments.
Person specification:- 3.
Qualifications: Part qual / Qual ATT.
Min 2 years relevant accounting experience.
Experience of small / medium sized co. culture would be of benefit.
4.
Characteristics: Attention to detail.
Trustworthy/ Honesty and integrity.
IT literate – and an interest in developing work efficiencies through IT solutions.
Demonstrable proactive attitude.
Able to communicate effectively and develop working relations across departments.
Fast learner.
Flexibility – an understanding of small co. culture.
Able to work 'in the office' (Oundle based).
Part time / flexibility.