Job summary Job Title: Document Management AssociateOrganisation:Haringey GP Federation (based at The 157 Medical Practice)Hours of work: hours a week (detailed in your contract of employment)Remuneration: £26, per annumContract length: PermanentAccountable to: Document Management Clinical LeadResponsible to: Document Management SupervisorLocation:The 157 Medical Practice, 157 Stroud Green Road, London, N4 3PL (or any other location in the London Borough of Haringey) Main duties of the job KeepPatient records accurate and up to dateTakepart in recalls for patient health checksMaintain skills and undertake such training and development as may from time-to-time be required to maintain personal competencyTohelp practices using this service to ensure CQC compliance is in placeregarding document processingAreasof responsibility include processing daily incoming documents for each practiceusing this service in a timely manner allocating documents which cannot befiled to the relevant action groups for the practice.
About us We are the Haringey GP Federation, a young and growing organisation working with 34 member practices in the diverse and vibrant borough of Haringey in North London.Our vision is to support the people of Haringey to be healthier and happier.
We do this by strengthening, innovating, and advocating for strong and sustainable General Practice in Haringey.Our friendly, collaborative team has deservedly earned a strong reputation for providing best practice Primary Care services at scale.
We are proud that our teams achievements have won external recognition, including being Highly Commended at the 2022 HSJ awards as Primary and Community Care Organsiation of the Year.We welcome and encourage innovative ways of working which respond to the changing needs of the population in Haringey.
We are building a sustainable workforce that is fully equipped and motivated for the work we undertake and constantly seek to expand opportunities which allow development for our staff and practices alike.
Job description Job responsibilities Report all significant events, including near misses and report to the Clinical Lead for this service and the relevant practice Practice the highest standards of confidentiality when dealing with all aspects of Patient Information Use all equipment in accordance with published instructions and guidelinesReport any faults or safety worries with equipment and premises Completing all patient information in electronic records Maintain Patient electronic medical records Accessing relevant patient information when required Maintain the Health and Safety of the team Undergo further training as required The post holder will, if required to do so, obtain, process and/or use information in line with the GDPR requirements To maintain information notice board in line with national/local health promotion campaigns To attend relevant meetings as required To immediately report any safeguarding or compliance concerns to the Supervisor Participates in developing the philosophy, goals and objectives of the service and the relevant practice Participates in audits to develop the effectiveness of patient care Informs the Supervisor for the service of any reported or suspected failings Person Specification Qualifications Desirable A good standard of General Education including English and Maths at GCSE C or above Experience Essential Working as part of a team Customer/client/patient facing roles Prioritisation of tasks Working in a pressured environment with an ability to effectively resolve concerns, issues, and challenging situations Desirable Relevant experience within an administrative setting