Job summary As the Business Support Administrator you willwork within the Business Support team, providing administration support to arange of functions whilst taking on other tasks to support the smooth runningof the charity.
Some areas you will support in are (but notlimited to) facilities, IT and compliance.You will be producing accurate records, logs and schedules, maintainspecific databases, co-ordinate the business support functions and servicecontracts such as telephones, alarm, IT cleaning and more.
This is varied role working within a team thatoffer a great service to the community and to those that need support withtheir mental health and wellbeing.
Main duties of the job As the Business Support Administrator you willwork within the Business Support team, providing administration support to arange of functions whilst taking on other tasks to support the smooth runningof the charity.
Some areas you will support in are (but notlimited to) facilities, IT and compliance.You will be producing accurate records, logs and schedules, maintainspecific databases, co-ordinate the business support functions and servicecontracts such as telephones, alarm, IT cleaning and more.
This is varied role working within a team thatoffer a great service to the community and to those that need support withtheir mental health and wellbeing.
About us Our client is a non-profit organisationworking with people to support their health and wellbeing.
Established for over 30 years, they haveprovided services alongside a variety of statutory and voluntary, community andsocial enterprise (VCSE) colleagues in Surrey and its boarders.
They believechange is achievable when offered by a flexible, respectful, inclusive and anon-judgemental approach.
Job description Job responsibilities To develop an understanding of key services with which Catalyst Supportworks closelyTo ensure the maintenance of accurate, up-to-date records of all businesssupport records including suppliers and contractors, and to ensure that theyare kept in order and are easily accessible to whoever has the need andauthority to see them.To develop and maintain appropriate and efficient office systems includingtracking contract renewals, termination information and sourcing appropriatealternatives if required.To be responsible for supporting and coordinating servicecontracts telephone, alarm, IT, cleaning in conjunction with the LineManagerTo develop and maintain processes for data and information storageand prepare statistical data and reports as required.To support and maintain the online filing system for businesssupport documentation as requiredTo support the development, implementation and maintenance of thebusiness support handbookTo support and deliver the distribution and allocation of employeeequipment, for recycling/upcycling purposesTo support the provision of Personal Protective Equipmentincluding ordering and distribution when requiredTo support and maintain the purchase records of equipment andequipment asset registerDevelop office systems to ensure the department is efficient andeffective.To support reception duties with visitors to the office whenrequiredTo support in rooms bookings across various locationsAssisting with the preparation, notation and scheduling ofmeetingsTo undertake other appropriate tasks as outlined by the LineManager Person Specification Experience Essential Previous administration or business support experience Good communication skills both written and verbal Proficient in Microsoft Word, Excel and some experience with PowerPoint Good attention to detail Able to work adhere to processes whilst prioritising and managing own workload Able to demonstrate a positive solution orientated and flexible approach to you work Caring and empathic nature